Build Your Trusted Sub Network
Prequalify, contract, track, and pay subcontractors in one platform. Never chase an insurance certificate again.
Complete Subcontractor Lifecycle
From finding qualified subs to evaluating their performance — manage every stage
Find & Qualify
Search database, send prequal forms, verify credentials
Bid & Award
Invite to bid, compare proposals, award contracts
Onboard
Execute contracts, verify insurance, safety orientation
Manage
Schedule work, track progress, process payments
Evaluate
Score performance, collect feedback, update database
Powerful Sub Management Tools
Everything you need to manage subcontractor relationships
Prequalification
Custom questionnaires, financial reviews, safety records, and reference checks. Build a database of qualified subs before you need them.
Contract Management
Generate, send, and track subcontracts with e-signatures. Manage scope, terms, insurance requirements, and change orders in one place.
Insurance Tracking
Monitor COIs with automatic expiration alerts. Verify coverage meets requirements. No more chasing certificates.
Performance Scoring
Rate subs on quality, schedule, safety, and communication. Historical performance data informs future bidding decisions.
Payment Management
Track pay applications, lien waivers, and retainage. Automate payment workflows and maintain complete audit trails.
Scheduling & Coordination
Assign work, share lookahead schedules, and coordinate between trades. Automatic notifications keep everyone aligned.
Automatic Insurance Tracking
Stop chasing certificates. Space AI monitors every policy, sends automatic reminders, and verifies coverage meets your requirements.
Insurance Types Tracked
Comprehensive Prequalification
Evaluate subcontractors before you award work
Financial
- Credit reports
- Bank references
- Bonding capacity
- Financial statements
Safety
- EMR rating
- OSHA logs
- Safety program
- Training records
Experience
- Project history
- Client references
- Certifications
- Key personnel
Compliance
- Licenses
- Insurance
- Tax status
- Legal history
Compare Sub Management Solutions
| Feature | Space AI | Procore | GCPay | Textura |
|---|---|---|---|---|
| Prequalification Forms | — | |||
| Custom Questionnaires | — | — | ||
| Insurance Tracking | ||||
| Auto Expiration Alerts | ||||
| E-Signature Contracts | — | — | ||
| Performance Scoring | — | — | — | |
| Payment Tracking | ||||
| Lien Waiver Management | ||||
| AI Recommendations | — | — | — | |
| Free Plan Available | — | — | — |
“We used to have a full-time person just tracking insurance certificates. Now it's automatic. Space AI sends alerts, subs upload renewals, done.”
“The performance scoring changed how we award work. We can finally back up our decisions with data instead of gut feelings.”
Frequently Asked Questions
How does subcontractor prequalification work?
Space AI lets you create custom prequalification questionnaires that subs complete online. You can request financial documents, safety records, insurance certificates, references, and any other documentation. The system scores responses and flags concerns automatically. Build your approved vendor list before projects even start.
Can I track insurance certificates automatically?
Yes, Space AI automatically monitors insurance certificates for all your subcontractors. You'll receive alerts 30, 14, and 7 days before policies expire. Subs can upload renewed certificates directly, and the system verifies coverage meets your minimum requirements. No more spreadsheets or manual tracking.
How does performance scoring work?
After each project (or phase), you can rate subcontractors on multiple criteria: quality of work, schedule adherence, safety performance, communication, and more. These scores accumulate over time, giving you objective data to inform future bidding and award decisions. See which subs consistently perform and which ones struggle.
Can subcontractors access the system?
Yes, subs get their own portal where they can complete prequalification, upload insurance certificates, view schedules, submit pay applications, and communicate with your team. They only see information relevant to their contracts — nothing about other subs or sensitive project data.
How do you handle lien waivers?
Space AI generates conditional and unconditional lien waivers based on your state's requirements. Subs can sign electronically, and waivers are automatically linked to the corresponding payment. You can require waivers before releasing payment, ensuring complete compliance.
Does it integrate with accounting software?
Yes, Space AI integrates with Sage, Foundation, QuickBooks, Vista, Viewpoint, and other construction accounting systems. Subcontractor information, contracts, and payment data sync automatically — reducing double entry and ensuring your books stay accurate.
Can I manage subs across multiple projects?
Absolutely. Space AI gives you a company-wide view of all subcontractor relationships. See which subs are working on which projects, their total contract values, payment status, and performance scores across your entire portfolio.
What about sub-tier (lower-tier) subcontractors?
Space AI supports multi-tier subcontractor tracking. You can require your subs to register their sub-tiers, track insurance for all levels, and ensure compliance flows down through the entire supply chain. Important for prevailing wage and government projects.
Take Control of Your Subcontractor Relationships
Join contractors who've eliminated insurance lapses and built stronger sub networks with Space AI. Start free today.